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27 December 2022

[Closed] URGENT call for partners in the frame of Erasmus+ accreditation in the field of youth (KA151)

As part of the Erasmus+ accreditation in the field of youth, GEYC is looking for partners from the programme countries for a series of already planned activities to be implemented between March and July 2023. You can find the specifics of the activities below.

If you are interested in joining as a partner, we kindly ask you to submit your application form before the 31st of December 2022 at the latest.

Please note that for this call, we are UNABLE to handle PIFs submitted as attachments to the e-mail as the application form is particularly designed to collect all this data and adapt the seminar to your organization needs and challenges in case it will be selected as a partner. Only selected partners will be contacted to proceed with legal documents until the 4th of January.

Please note that applying as a partner implies getting involved/sending participants to all 3 international activities described below and implementing one local community building activity and one needs assessment tool, as these are designed as a series of activities that will be connected, both content and participant wise, to one another.

Consortium composition

Partners experience Both experienced organizations and organizations at the beginning of their Erasmus+ journey, with at least 40% from the second group. We are looking to partner with 8-9 organizations in total, keeping a geographical balance (ideally we will select only one partner from a country)
Geographical scope
  • EU Members states: Belgium, Bulgaria, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Slovenia, Slovakia, Finland, Sweden,
  • Other associated countries: Norway, Iceland, Lichtenstein, Turkey, North Macedonia, and Serbia.
  • Coordinator The coordinator will be GEYC, a Romanian NGO active in the youth field since 2010 and with extensive experience in coordinating large-scale projects on the topics of democracy and human rights, entrepreneurship and employability, digital and sustainability. In 2021, GEYC was granted the Erasmus+ accreditation in the field of youth by the Romanian National Agency (KA151).

    Description of activities

    Location: Bucharest, Romania
    Date: March 2023, 7 days + travel, indicative: 7-15 March 2023
    APV: Yes, 1 day before the start, 1 pax/ organization (focused on partnership building, project management clarifications, and planning A2), 1 representative for each partner will take part
    Topic: community building
    Target group: Youth workers
    Pax per organization: 2-3 youth workers with no age limit

    O1: raising competences on how to build, consolidate, grow, and recognize a value-based community, online and offline among youth workers
    O2: increasing the know-how of youth workers on implementing an effective needs assessment in the community
    O3: sharing good practices at European and international level on community building and management, online and offline, in order to increase the quality of their work
    O4: fostering collaboration and partnerships at European and international level, between NGOs, on community building initiatives

    Short description:

    Youth workers will: learn how to create a meaningful connection with their target groups and a sense of belonging around their organisation (e.g.: profiling community members, defining shared values, interacting with the community members, cultivating community member loyalty, recognizing the community members, etc.), develop competences on using in-person and online tools to implement effective needs assessment (e.g.: interviews, focus groups, surveys and questionnaires, mapping, public forums, secondary data analysis, Google forms, SurveyMonkey, SPSS Statistics, etc.) in order to design more attractive programmes for students, trainees, apprentices and young people in line with their needs and expectations and addressing the barriers different target groups may face, exchange best practices, tips & tricks on how to build and manage a community online and offline (e.g.: GEYC Community study case), brainstorm ideas and plan activities of community building at local and international levels.

    We will use the non-formal education methodology. Some sessions will require participants to bring their own digital devices (tablets/ laptops) to be able to gain hands-on experience.

    Local activities

    A1 is part of a series of activities (A1-A2-A3). Between A1 and A2, partners will put in practice what they’ve learnt in their own communities, implementing min. one (1) needs assessment tool and min. one (1) community building activity (online/in-person). These will be reported and assessed during A3. Partners will select participants for A2 and facilitate one activity session during A2. One of the 2 pax/ organization will be joining as group leader during A2. At least one of the 2 pax/organization will be joining A3.

    Location: Turkey or Romania- tbc
    Dates: end of May 2023 or beginning of June 2023, 7 days+ travel
    APV: No
    Topic: sustainable development
    Target group: Young people (18-25) & group leader with no age limit
    Pax per organization: 4 young people + 1 group leader

    O1: raising awareness among youths on sustainable development issues
    O2: practicing leadership skills among youths, in order to become changemakers in their communities
    O3: improving know-how among youths on community organizing, online and in-person
    O4: developing know-how on community gardening and new urbanism

    Short description

    Youths will: reflect on and discuss the most important sustainable development issues in their communities and at international level, practice a set of leadership skills useful in becoming changemakers in their communities (e.g.: communication, critical thinking, relationship building, decision making, etc.), gain hands-on experience on how to successfully implement community organizing, online and offline, bringing citizens together in order to influence key decision-makers on a range of sustainability issues over time (e.g.: social media tools for community organizing, facilitation of the citizens-stakeholders/ policymakers dialogue) and learn practical skills on community gardening and new urbanism.

    We will use the non-formal education methodology.

    Location: Torremolinos/Malaga, Spain
    Date: July 2023, 7 days + travel
    APV: Yes, 1 day before the start (focused on assessing A1 and A2, partnership strengthening), 1 representative for each partner will take part
    Topic: project management, quality of youth work
    Target group: Youth workers
    Pax per organization: 2-3 youth workers with no age limit


    O1: developing project management skills, among youth workers, in order to plan innovative youth projects that best respond to the needs identified in the community after A1
    O2: increase the know-how, among youth workers, on digital tools to raise the quality of their project management process
    O3: exchange best practices between youth workers on offline and online tools and methods to create qualitative youth projects
    O4: improve collaboration at European and international level, between NGOs, to build meaningful partnerships

    Short description

    Youth workers will: discuss the insights they reported after implementing the local needs assessment and community-building activities, learn how to plan, implement and assess qualitative youth projects (e.g.: design thinking, PMBOK, PEST, Root Cause and SWOT analysis, Agile project management), practice the use of digital tools to make the process more efficient (Google products, Discord, etc.), brainstorm on ideas on how to go further and start working on concrete youth project applications for the next deadline. Organizations will also be introduced to PRISMA Network efforts and invited to join.

    It is recommended that at least one of the two participants/ organization from A1 is participating in this activity. We will use the non-formal education methodology. Some sessions will require participants to bring their own digital devices (tablets/ laptops) to be able to gain hands-on experience.

    Participants selection

    • For the two mobility of youth workers, the participants should be team members, professionals or volunteers.
    • For the youth exchange, the participants should ideally be aged between 18 and 25 years old, a preference being given to the participants joining a mobility for the first time.
    • At least 50% of the nominated participants should be from a fewer opportunities background

    Financial arrangements

    The travel will be reimbursed based on the financial allocations bellow (applicable for each person traveling):


    For a group of 5 (4 participants and 1 leader) travelling from 1000km, the incoming travel was by plane and bus, and the return by bus and train. Thus, the travel qualifies as green travel as more than 50% of the itinerary was done with green means. The total eligible costs of the group was 1100 EUR, resulting in an average of 220 EUR/pers (1100/5). According to the table above:

    • the first 150 EUR will be reimbursed 100%, thus 150 EUR;
    • the following 70 EUR (220-150 EUR) will be reimbursed at 80%, thus 56 EUR.
    Therefore, the group will be reimbursed = (150+56) x 5 = 206 x 5 = 1030 EUR, the difference of 70 EUR could be covered by the partner organisation from the financial allocation presented below.

    Each partner will be allocated a budget share of 1000 EUR, distributed as follows:
    • 200 EUR, to be transferred together with the reimbursement of the first mobility;
    • 400 EUR, to be transferred together with the reimbursement of the second mobility, given that the local activity was implemented;
    • 400 EUR, to be transferred together with the reimbursement of the last mobility;
    in order to cover their costs connected to the project implementation following the targets indicated above:
    • participants selection and preparation;
    • if needed, to cover the difference for the travel costs reimbursement;
    • costs related to the local activity;
    • other communication and administrative costs;
  • Travel arrangements for the participants should be done 6 weeks before the mobility and the tickets should be uploaded in the google drive.
  • All transfers will be done to the bank account of the partner organisation.
  • Given the allocated budget share, the partners are expected to not require any financial contribution to their own representatives.